Speaker Guide

We’ve put together this guide to help you put together a great speech that will inform, entertain and inspire your audience. Contact us if you need any assistance.

Should I promote my speech to my own contacts?

Yes please, the bigger the audience, the more impact your speech will make! We ask that all speakers spread the word to the people that you know and ask them to register at www.sheffex.com. If you’re like us to include your contacts in our seminar promotions please get in touch.

Can I sell my product or services in my speech?

The simple answer is “no”.

You won’t need to sell yourself or your organisation – this is not a sales pitch. Everyone will know who you are, it’s in the notes and we’ll introduce you to the audience. Your speech will automatically raise awareness of who you are and what you do. You have been asked to speak because of your expertise in a particular subject area, so please take the opportunity to project your knowledge and expertise on that topic. The audience will be interested in information that helps them do something new, or to improve what they already do.

What time am I on and how long have I got?

You’ll receive the timetable the week before the event. Please let us know if you have any particular timing difficulties as soon as possible.

All speaking slots are 15 minutes unless you have been informed otherwise. It’s essential that you don’t go over your allotted time otherwise you will affect your fellow speakers. We recommend that you use no more than 10 slides unless you have an exceptionally rapid delivery style. Make sure that you rehearse your presentation beforehand so that you know how long it will take to deliver and leave a few minutes for questions afterwards.

Timing for a typical 15 minute speech might might look like this:

  • 1 minute welcome by the host and handover to you as speaker.
  • 1 minute background on who you are, what you do, why you are speaking.
  • 10 minute powerpoint presentation at 1 slide / minute.
  • 3 minutes question and answer with the audience.

What are the deadlines?

Speaker Profile Deadline – 2 weeks before the event. Send to speakers@sheffex.com

Once reviewed and agreed these will be incorporate in the event website, other PR materials and delegate notes. Forward the following information as soon as possible to enable your profile to be created on the SheffEX website.

  • Your preferred name and company / organisation.
  • A description of yourself (around 30 words).
  • A photo – head and shoulders is perfect. Minimum 1000 pixels wide.
  • The title of your talk.
  • A description of your talk (around 30 words).
  • URL’s for your any of the following including website / LinkedIn / Twitter / Facebook / Google+ / YouTube / Pinterest / Instagram

Powerpoint Presentation Deadline – 7 days before the event Please forward your powerpoint file by email to speakers@sheffex.com.

All presentation slides are integrated into a single continuous slide pack and it will not be possible to load them during the event. Please ensure that you have prepared your slide deck and sent it in before the deadline. If you are presenting without any material we will display a screen with your name and the title of your speech.

Is there a projector?

Yes. We will provide:

  • Projector and screen.
  • A slide clicker with laser pointer.
  • A laptop with your materials pre-loaded.

What is the procedure on the day?

Make yourself known at the event reception desk at least an hour before your session begins. The team will direct you to the appropriate area.

Speaking tips and inspiration for making a great speech

Public speaking is always daunting, even big name actors get stage fright, but with preparation and practice you’ll make the right impact on your audience.

Most important is to be yourself. You’ve been asked to speak because of your expertise so your knowledge and personality will shine through if you’ve prepared your material thoroughly and rehearsed it a few times the week before. You’ll be more relaxed and put nerves to the back of your mind so that confidently delivering your content takes centre stage on the day.

Here are a few of our favourite links with some great advice for speakers;

If you need more inspiration take a look at TED (Technology, Entertainment and Design) where you’re bound to find something that will get the creative juices going.